Brother MFC-9800 Manual

The Brother MFC-9800 is a multi-function center featuring printing, copying, scanning, and faxing capabilities. It offers high-resolution output, automatic document feeder, memory functions, PC connectivity, and user-friendly controls. Below are key sections for safety, features, installation, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: Main unit with integrated scanner/copier, Control Panel, Automatic Document Feeder (ADF), Paper Trays, USB/Parallel ports, Handset for fax operations.

Feature	Description
Print Resolution	Up to 1200 x 600 dpi for sharp text and graphics
Copy Speed	Up to 12 pages per minute (ppm)
Automatic Document Feeder	Holds up to 30 sheets for multi-page copying/scanning
Fax Memory	Stores up to 100 pages in memory
Paper Capacity	250-sheet input tray, 100-sheet output tray
Connectivity	USB 2.0, Parallel port, Telephone line for fax
Control Panel	LCD display, numeric keypad, function keys
Scanning	Flatbed and ADF scanning options
Compatibility	Windows and Mac OS support
Power Source	120V AC, 60Hz

Installation

Unpack and inspect contents. Place on stable, level surface near power outlet and telephone line (for fax).

1. Install toner cartridge: Open front cover, remove packing material, insert cartridge until it clicks.
2. Load paper: Adjust paper guides in input tray, load plain paper face down.
3. Connect power: Plug power cord into unit and wall outlet.
4. Connect to PC: Use USB cable to connect to computer USB port.
5. Connect telephone line: Plug line cord into LINE jack on rear for fax functionality.

WARNING! Do not touch the green drum surface of the toner cartridge. Avoid placing in direct sunlight or humid areas.

First-Time Setup

Power on the device; follow prompts on LCD display.

1. Install software: Insert driver CD or download from Brother website; follow on-screen instructions.
2. Set date/time: Use control panel to configure system clock for fax timestamp.
3. Test print: Print a test page via control panel or PC to verify installation.
4. Configure fax settings: Enter station ID (name/number) for outgoing faxes.

CAUTION! Ensure all protective tapes and materials are removed before first use.

Specifications

• Functions: Print, Copy, Scan, Fax.
• Print Technology: Laser.
• Print Speed: Up to 12 ppm.
• Copy Resolution: Up to 600 x 600 dpi.
• Scan Resolution: Up to 600 x 1200 dpi (optical).
• Fax Transmission Speed: Approx. 6 seconds per page.
• Modem Speed: 33.6 kbps.
• Memory: 8 MB standard.
• Supported Media: Plain paper, envelopes, labels, transparencies.
• Power Consumption: Approx. 500W (operating), 10W (standby).
• Dimensions: 16.5" W x 15.7" D x 15.7" H.
• Weight: Approx. 30.9 lbs.

Controls and Settings

Access functions via Control Panel buttons and LCD menu.

Control Panel: POWER, START/STOP, numeric keypad, MENU, SET, COPY, FAX, SCAN, UP/DOWN arrows.

Print Settings: Density, Paper Type, Reduction/Enlargement (25%-400%). Copy Settings: Number of copies, contrast, duplex. Fax Settings: Resolution (Standard/Fine/Super Fine), redial, broadcast. Scan Settings: Resolution, file format (PDF, JPEG), destination. System Settings: Date/Time, Ring Delay, Volume, default settings restore.

Connecting Devices

PC: USB or Parallel cable. Telephone: LINE jack for fax, EXT jack for answering machine.

1. Turn off device and PC before connecting cables.
2. Connect USB cable to PC and MFC-9800 (marked USB).
3. For fax, connect telephone line cord from wall jack to LINE port.
4. Power on devices; install drivers if prompted.

Tip: Use a surge protector for power and telephone lines to protect against electrical spikes.

Printing & Copying

Supports single/multi-page printing and copying.

1. Printing: Send print job from PC; ensure device is online (READY light on).
2. Copying: Place original on scanner glass or in ADF; press COPY, set number of copies and options, press START.
3. Duplex copying: Use menu to enable double-sided copying if supported.
4. Enlargement/Reduction: Use percentage keys or menu to adjust size.
5. Toner Save Mode: Enable in print driver or device menu to conserve toner.

WARNING! Do not look directly at laser beam inside printer. Allow hot surfaces to cool before servicing.

Scanning & Faxing

Scan to PC or memory; send/receive faxes.

Scanning: Place document; press SCAN; select destination (PC, USB); adjust settings via software.

Faxing:

1. Sending: Load document; dial number using keypad or speed dial; press START.
2. Receiving: Set mode (Auto, Manual, Answering Machine); device will receive automatically in Auto mode.
3. Memory Fax: Stores received faxes if paper runs out; print later.
4. Broadcast: Send same fax to multiple numbers stored in memory.

Fax Header: Ensure station ID is set for identification on sent faxes.

Care & Maintenance

Unplug device before cleaning. Use dry, lint-free cloth; vacuum paper path if needed.

1. Exterior: Wipe with damp cloth; avoid liquids near openings.
2. Scanner glass: Clean with glass cleaner and soft cloth; avoid scratches.
3. Paper rollers: Clean with dry cloth if paper feed issues occur.
4. Toner cartridge: Replace when print quality fades or low toner message appears.

CAUTION! Do not use alcohol or abrasive cleaners. Dispose of used toner cartridges per local regulations.

Regulatory Information

FCC Part 15, Class B: Complies with limits for digital devices. UL Listed. Energy Star qualified. Copyright © Brother Industries, Ltd. For support, visit www.brother.com or contact Brother Customer Service at 1-877-267-8437.

Troubleshooting

Symptom	Possible Cause	Corrective Action
No power	Power cord/outlet	Ensure power cord is securely connected; try different outlet.
Paper jams	Misloaded paper/dust	Open covers; remove jammed paper carefully; reload paper correctly.
Poor print quality	Low toner/drum	Replace toner cartridge; clean corona wire inside cartridge.
PC not detecting device	Driver/cable	Reinstall driver; check USB cable connection; try different USB port.
Fax not sending/receiving	Line connection/busy signal	Check telephone line connection; ensure receiving machine is on and not busy.
Scanner not working	Software/connection	Ensure scanning software is installed; check USB connection.

Reset: Menu > Initial Setup > Reset All Settings to restore defaults.

Service: 1-877-267-8437; www.brother.com