Brother MFC-9140CDN Advanced Manual

The Brother MFC-9140CDN is a color laser multifunction printer featuring print, copy, scan, and fax capabilities with network connectivity. It offers high-speed printing up to 23ppm (color/black), automatic duplex printing, a 50-sheet automatic document feeder, 250-sheet paper capacity, USB and Ethernet interfaces, and advanced security features. Below are key sections covering setup, network configuration, advanced functions, maintenance, and troubleshooting.

1. Key Features Overview 2. Initial Setup & Installation 3. Network Configuration 4. Technical Specifications 5. Control Panel & Menu Navigation 6. Advanced Copy & Scan Functions 7. Fax Configuration 8. Security & Admin Settings 9. Maintenance & Supplies 10. Compliance Information 11. Troubleshooting Guide

Key Features Overview

Core components: Color laser engine, Automatic Document Feeder (ADF), control panel with LCD, paper trays, network interface, and consumables (toner cartridges, drum unit).

Feature	Description
Print Speed	Up to 23 pages per minute (color and black)
Automatic Duplex Printing	Two-sided printing standard
Automatic Document Feeder	50-sheet capacity for multi-page copying/scanning
Paper Capacity	250 sheets standard (expandable)
Connectivity	USB 2.0, Ethernet 10/100/1000 Base-TX
Display	Color LCD touch screen
Supported Media	Plain, heavy, labels, envelopes, transparencies
Memory	128MB standard (expandable)
Emulations	PCL6, PostScript 3, Brother BR-Script3
Fax Capability	Super G3, up to 33.6 Kbps, 400-page memory

Initial Setup & Installation

Unpack and remove all packaging materials. Place on a flat, stable surface near a power outlet and network connection.

Install consumables: Remove toner cartridges and drum unit from packaging; install following on-screen prompts.
Load paper: Adjust paper guides in tray; load up to 250 sheets of plain paper.
Connect power: Plug power cord into printer and wall outlet.
Connect to computer/network: Use USB cable for direct connection or Ethernet cable for network setup.
Install drivers: Insert installation CD or download from Brother website; follow wizard.

WARNING! Do not touch the green surface of the drum unit; avoid exposure to direct sunlight.

Network Configuration

Configure network settings via control panel or web-based management (BRAdmin).

Connect Ethernet cable to printer and router/switch.
Obtain IP address automatically (DHCP) or set manually via control panel: Menu > Network > TCP/IP.
Install network drivers on computers using installation CD or download.
Access web interface: Enter printer IP address in browser for advanced settings.
Enable wireless (if optional adapter installed): Configure via WLAN menu.

Tip: Print a network configuration report from Menu > Report > Network Config to verify settings.

Technical Specifications

Print Technology: Color laser, electrophotographic.
Resolution: Up to 2400 x 600 dpi.
First Print Out Time: Less than 12 seconds (black), less than 15 seconds (color).
Monthly Duty Cycle: Up to 50,000 pages.
Scan Resolution: Up to 1200 x 1200 dpi (optical), 19200 x 19200 dpi (interpolated).
Copy Resolution: Up to 1200 x 1200 dpi.
Fax Transmission Speed: Approx. 3 seconds per page (standard mode).
Power Consumption: Approx. 550W (printing), 65W (ready), 2.3W (sleep).
Dimensions (W x D x H): 16.5" x 18.1" x 20.3".
Weight: Approx. 63.9 lbs.

Control Panel & Menu Navigation

Control Panel: Color LCD touch screen, numeric keypad, Start, Stop/Exit, Menu, arrows, OK.

Main Menu Structure: Copy, Fax, Scan, Network, Settings, Report.

Copy Settings: Number of copies, density, paper select, zoom, duplex, N-up, booklet. Fax Settings: Speed dial, transmission settings, fax forward, fax to PC. Scan Settings: Scan to email, network, USB, file format (PDF, JPEG), resolution. Network Settings: TCP/IP, WLAN (optional), protocols (FTP, SMB). Settings: General setup, machine info, reset, security. Reports: Configuration, supplies status, error history.

Advanced Copy & Scan Functions

Copy: Use ADF for multi-page originals. Options include ID Copy (two-sided to one page), Poster Copy, Book Copy, Margin Shift.

Place original in ADF or on glass.
Select Copy on touch screen.
Adjust settings: Copies, density, paper size, zoom, duplex.
Press Start.

Scan to Network/Email:

Place document.
Select Scan on touch screen.
Choose destination: Email, Network (FTP, SMB), USB.
Configure file format, resolution, file name.
Press Start to scan.

Note: For scan to email, SMTP server must be configured in network settings.

Fax Configuration

Configure fax settings before first use.

Connect telephone line to LINE port on rear.
Set date/time: Menu > Fax > Settings > Date & Time.
Enter station ID (name/number): Menu > Fax > Settings > Station ID.
Program speed dials: Menu > Fax > Settings > Speed Dial.
Adjust ring delay, fax reception mode (Fax, Tel/Fax, Tel).
Send a test fax to confirm setup.

Tip: Use fax memory to store received faxes if out of paper or toner.

Security & Admin Settings

Access via web interface (BRAdmin) or control panel.

Admin Password: Set in Menu > Settings > General > Password.
Network Security: IP filtering, SSL/TLS, SNMPv3.
Access Control: Restrict functions by user or IP address.
Secure Print: Hold jobs until PIN entered at printer.
Data Overwrite: Overwrite stored fax/data in memory.
Audit Log: Enable logging of access and jobs.

Default admin password is often "access" or blank; change upon setup.

Maintenance & Supplies

Replace consumables when status LED indicates or messages appear.

Toner Cartridges: Four cartridges (black, cyan, magenta, yellow). Replace individually.
Drum Unit: Replace when message appears (approx. 25,000 pages).
Maintenance Kit: For high-volume users; includes fuser, rollers.
Paper Jam Clearing: Follow on-screen instructions; open rear cover, duplex unit, ADF.
Cleaning: Use dry, lint-free cloth for exterior; clean glass and ADF rollers with soft cloth.

CAUTION! Unplug printer before cleaning interior. Use genuine Brother supplies.

Compliance Information

FCC Part 15 Class B, ICES-003 Class B compliant. Energy Star qualified. RoHS compliant. Manufacturer: Brother Industries, Ltd. For support, visit support.brother.com or contact Brother Customer Service at 1-877-276-8437. Software copyright Brother Industries, Ltd. All trademarks acknowledged.

Troubleshooting Guide

Symptom	Possible Cause	Corrective Action
Printer not printing	Connection, driver, paper jam	Check cable/network; reinstall driver; clear any jam.
Poor print quality	Low toner, dirty drum, media	Replace toner; clean drum unit; use supported paper.
Paper jams frequent	Paper condition, loaded incorrectly	Use recommended paper; ensure guides are snug; check for obstructions.
Scanner not working	Driver, connection, settings	Reinstall scan driver; check USB/network; verify scan destination.
Fax not sending/receiving	Line connection, settings, memory full	Check phone line; verify station ID; clear fax memory.
Network connection lost	IP conflict, cable, settings	Renew IP address; check Ethernet cable; reboot printer/router.

Reset to Factory Defaults: Menu > Settings > General > Reset > All Settings (requires admin password).

Support: 1-877-276-8437; support.brother.com