Brother MFC-625W Manual

The Brother MFC-625W is a versatile monochrome laser multifunction center featuring print, copy, scan, and fax capabilities. It offers wireless and wired network connectivity, automatic document feeder (ADF), flatbed scanning, PC-Fax functionality, and support for various media types. Below are key sections for safety, features, installation, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: Laser printer, flatbed scanner, automatic document feeder (ADF), fax modem, control panel with LCD, paper trays, and connectivity ports.

Feature	Description
Print Technology	Monochrome laser
Print Speed	Up to 30 pages per minute
Scanner Type	Flatbed + ADF (simplex)
Fax Capability	Super G3, PC-Fax support
Connectivity	Wireless (Wi-Fi), Ethernet, USB 2.0
Paper Handling	250-sheet input tray, 50-sheet ADF
Display	Monochrome LCD with navigation buttons
Supported Media	Plain, recycled, labels, envelopes, cardstock
Duplex Printing	Manual (driver support)
Compatibility	Windows, macOS, Linux, mobile printing

Installation & Setup

Unpack and inspect contents. Place on a stable, level surface near a power outlet and within reach of your network.

1. Install consumables: Remove packing materials, install toner cartridge, load paper.
2. Connect power: Plug the power cord into the unit and a wall outlet.
3. Connect to computer: Use USB cable for direct connection or proceed to network setup.
4. Install software: Insert provided CD or download drivers from Brother website.

WARNING! Do not place near heat sources or in humid environments. Ensure proper ventilation around the device.

First-Time Configuration

Power on the device; follow on-screen prompts on the LCD or computer setup wizard.

1. Language selection: Choose your preferred language on the LCD menu.
2. Network setup: For wireless, use WPS button or manual configuration via LCD menu.
3. Set date/time: Configure for accurate fax transmission logs.
4. Install drivers: Follow on-screen instructions for your operating system.
5. Test print: Print a configuration report to verify installation.

CAUTION! Handle toner cartridge carefully; avoid exposure to light for extended periods.

Specifications

• Print Resolution: Up to 1200 x 1200 dpi.
• Scanner Resolution: Up to 1200 x 1200 dpi (optical).
• Fax Transmission Speed: Approx. 3 seconds per page.
• Memory: 32 MB standard.
• Supported Paper Sizes: Letter, Legal, A4, Executive, envelopes.
• Operating Systems: Windows 7/8/10/11, macOS 10.12+, Linux.
• Mobile Printing: Brother iPrint&Scan, Apple AirPrint, Google Cloud Print.
• Power Consumption: Approx. 490W (printing), 65W (ready), 1.4W (sleep).
• Dimensions (W x D x H): 16.1" x 16.2" x 12.6".
• Weight: Approx. 26.5 lbs.

Controls and Functions

Access functions via the control panel LCD menu or through the printer driver on your computer.

Control Panel: POWER, START (copy/scan), STOP/EXIT, numeric keypad, navigation arrows, OK, MENU, FAX START, WPS button.

Print Settings: Quality (draft, normal, fine), paper type, duplex, toner save mode. Copy Settings: Number of copies, darkness, reduce/enlarge, collage. Scan Settings: Resolution, file format (PDF, JPEG), destination (email, folder, OCR). Fax Settings: Resolution, contrast, redial, fax header. Network: Wireless setup, IP configuration, security settings.

Connecting to Network

Wireless: Use WPS or manual setup. Wired: Connect Ethernet cable to router and device.

1. Turn on device and ensure router is powered.
2. For WPS: Press WPS button on router, then press WPS button on device within 2 minutes.
3. For manual: Use LCD menu to select your SSID and enter password.
4. Verify connection by printing a network configuration report.

Tip: Place the device within range of your wireless router for stable connection.

Printing & Copying

Supports standard printing from applications and standalone copying.

1. Printing: Select 'Print' from application, choose Brother MFC-625W, adjust settings as needed.
2. Copying: Place original on flatbed or in ADF, use numeric keypad for copies, adjust settings on panel, press START.
3. Duplex copying: For two-sided copies, follow prompts on LCD to flip originals.
4. Envelope printing: Adjust paper guides, select envelope setting in driver.
5. Toner save mode: Enable in driver or device settings to extend toner life.

WARNING! Do not touch the fuser unit inside; it becomes hot during operation.

Scanning & Faxing

Scan to email, folder, or OCR application. Send/receive faxes via phone line or PC.

1. Scanning: Place document, press SCAN button, choose destination via LCD or computer.
2. PC-Fax: Send fax directly from computer using installed driver.
3. Traditional fax: Connect phone line, dial number using keypad, press FAX START.
4. Fax memory: Stores received faxes if out of paper or toner.
5. Speed dial: Program frequently used numbers for quick access.

Maintenance & Supplies

Regular maintenance ensures optimal performance and longevity.

• Toner Replacement: Replace when print quality fades or LCD indicates low toner.
• Drum Unit: Replace periodically (separate from toner cartridge).
• Cleaning: Wipe exterior with dry cloth; clean scanner glass with soft, lint-free cloth.
• Paper Jam Clearing: Follow guided instructions on LCD; open rear cover or ADF to remove stuck paper.
• Firmware Updates: Check Brother website periodically for updates.

CAUTION! Use only Brother Genuine supplies for best performance and to avoid damage.

Regulatory Information

FCC Part 15: Class B digital device; complies with limits for residential use. ICES-003: Complies with Canadian EMI regulations. Energy Star®: Qualified for energy efficiency. Copyright © Brother Industries, Ltd. For support, visit support.brother.com or contact Brother Customer Service at 1-877-276-8437.

Troubleshooting

Symptom	Possible Cause	Corrective Action
Device not printing	Connection, driver, paper jam	Check network/USB connection; reinstall driver; clear any paper jams.
Poor print quality	Low toner, dirty drum	Replace toner cartridge; clean drum unit gently.
Scanner not working	Driver, connection	Ensure scan driver is installed; check cable connection.
Fax transmission fails	Phone line, settings	Verify phone line connection; check recipient number and fax settings.
Wireless connection lost	Router, distance, interference	Restart device and router; move closer to router; check for interference.
Paper jams frequently	Paper type, loaded incorrectly	Use supported paper; ensure paper guides are set correctly; do not overfill tray.

Reset: Menu > Initial Setup > Reset to restore factory defaults if needed.

Service: 1-877-276-8437; support.brother.com