Brother MFC-5440CN Manual

The Brother MFC-5440CN is a multifunction color laser printer featuring printing, scanning, copying, and faxing capabilities. It offers network connectivity, automatic document feeder (ADF), color LCD display, PC-FAX functionality, and support for various paper sizes. Below are key sections for safety, features, installation, setup, operation, maintenance, and troubleshooting.

1. Features at a Glance 2. Installation 3. First-Time Setup 4. Specifications 5. Controls and Settings 6. Connecting Devices 7. Printing & Copying 8. Scanning & Faxing 9. Maintenance & Cleaning 10. Regulatory Information 11. Troubleshooting

Features at a Glance

Key components: Color laser engine, Automatic Document Feeder (ADF), Color LCD display, Control Panel, Paper trays, Network port, USB port, Telephone line connectors.

Feature	Description
Print Speed	Up to 21 ppm black, 5 ppm color
Print Resolution	Up to 2400 x 600 dpi
Automatic Document Feeder	50-sheet capacity for scanning/copying
Paper Capacity	250-sheet input tray
Connectivity	USB 2.0, Ethernet, Parallel port
Fax Capability	33.6 Kbps modem, PC-FAX support
Display	Color LCD with navigation buttons
Supported Media	Plain paper, envelopes, labels, transparencies
Duplex Printing	Manual duplex support
Memory	32 MB standard, expandable

Installation

Unpack and inspect contents. Place on stable, level surface near power outlet.

Remove all packaging materials and tape from inside/outside.
Install toner cartridges: Open front cover, insert black, cyan, magenta, yellow cartridges.
Load paper: Adjust paper guides in tray, load plain paper.
Connect power cable to rear port and wall outlet.
Connect to computer: Use USB cable or connect to network via Ethernet.

WARNING! Toner cartridges are heavy; handle with care. Avoid touching electrical contacts.

First-Time Setup

Power on device; follow initial setup wizard on LCD display.

Set language: Use arrow keys to select language, press OK.
Set date/time: Enter current date and time for fax functions.
Install drivers: Insert CD or download from Brother website, follow on-screen instructions.
Configure network: Use control panel to set IP address or use automatic DHCP.
Print test page: Verify installation by printing configuration report.

CAUTION! Ensure proper ventilation; keep away from heat sources.

Specifications

Type: Color Laser Multifunction Printer.
Functions: Print, Scan, Copy, Fax.
Print Technology: Laser electrophotography.
Paper Sizes: Letter, Legal, A4, Executive, envelopes.
Scanner Type: Flatbed + ADF, CIS sensor.
Fax Transmission: Approx. 3 seconds per page.
Power Consumption: Approx. 560W printing, 65W standby.
Dimensions: 18.1" x 18.7" x 18.5" (W x D x H).
Weight: Approx. 55.1 lbs.

Controls and Settings

Access menus via LCD display and control panel buttons.

Control Panel: POWER, START, STOP/EXIT, numeric keypad, arrow keys, OK, MENU, FAX, COPY, SCAN.

Print Settings: Quality (Draft, Normal, Fine), Color mode, Paper type, Duplex. Copy Settings: Number of copies, Darkness, Reduce/Enlarge, Collate. Fax Settings: Resolution, Redial, Auto answer. Scan Settings: Format (PDF, JPEG), Resolution, Destination. Network: TCP/IP, WSD, Bonjour.

Connecting Devices

USB: Connect directly to computer. Network: Ethernet cable to router. Phone line: Connect to wall jack for fax.

Turn off device before making connections.
For USB: Connect cable to computer USB port and device.
For network: Plug Ethernet cable into router and device network port.
For fax: Connect telephone line to LINE port on rear.

Tip: Use shielded cables for best performance and interference reduction.

Printing & Copying

Supports various document types and media.

Printing: Select print from computer application, choose MFC-5440CN as printer, adjust settings as needed.
Copying: Place original on scanner glass or in ADF, press COPY, set copies/darkness/size, press START.
Paper selection: Use paper type setting for labels, envelopes, thick paper.
Duplex: Select 2-sided printing in driver or manually reinsert paper when prompted.
Cancel job: Press STOP/EXIT during processing.

WARNING! Do not touch fuser area inside device; it becomes hot during operation.

Scanning & Faxing

Scan to computer, email, or network folder. Send/receive faxes.

Scanning: Place document, press SCAN, choose destination (PC, Email, Network), select format/resolution. Faxing: Dial number using keypad or speed dial, press START to send. Receive modes: Auto, Manual, Answering machine. PC-FAX: Send fax directly from computer using installed software.

Maintenance & Cleaning

Unplug device before cleaning. Use dry, lint-free cloth; avoid liquids.

Exterior: Wipe with damp cloth, then dry.
Scanner glass: Clean with glass cleaner and soft cloth.
Paper path: Remove paper dust with compressed air.
Toner spills: Use vacuum with HEPA filter; avoid inhaling toner.

CAUTION! Do not use abrasive cleaners or alcohol on surfaces.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits. Energy Star® qualified. Copyright © Brother Industries, Ltd. For support, visit www.brother.com or contact Brother Customer Service at 1-877-267-8437.

Troubleshooting

Symptom	Possible Cause	Corrective Action
No power	Power cable/outlet	Check connections; try different outlet; ensure power switch on.
Paper jams	Paper misloaded/damaged	Open covers, remove jammed paper gently; reload paper correctly.
Poor print quality	Low toner/dirty components	Replace toner cartridge; clean corona wire; run cleaning cycle.
Not printing from PC	Driver/connection	Reinstall driver; check USB/network cable; set as default printer.
Fax not sending/receiving	Phone line/ settings	Check line connection; verify dial tone; adjust fax settings.

Reset: Menu > Initial Setup > Reset Settings if needed.

Service: 1-877-267-8437; www.brother.com