Brother HL-5240 Manual

The Brother HL-5240 is a monochrome laser printer designed for high-volume office printing, featuring fast print speeds, robust paper handling, and reliable network connectivity. Below are key sections for safety, features, installation, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: High-speed print engine, paper trays, control panel, network interface, USB and parallel ports.

Feature	Description
Print Speed	Up to 40 pages per minute (A4)
Resolution	Up to 1200 x 1200 dpi
Paper Capacity	Standard 500 sheets, expandable with optional trays
Connectivity	USB 2.0, Parallel, Ethernet (10/100Base-TX)
Duty Cycle	Up to 75,000 pages per month
Memory	Standard 64MB, expandable
Control Panel	LCD display, navigation buttons, status LEDs
Media Types	Plain, recycled, bond, labels, envelopes, transparencies
Emulations	PCL6, PCL5e, BR-Script3 (PostScript 3 compatible)
Power Consumption	Energy Star compliant, sleep mode

Installation

Unpack and inspect contents. Place on stable, level surface near power outlet.

1. Remove all packaging materials and tape from printer exterior and interior.
2. Install toner cartridge: Open front cover, remove protective materials, insert cartridge until it clicks.
3. Load paper: Adjust paper guides in tray, load paper (plain, up to 500 sheets).
4. Connect power cable: Plug into AC outlet and printer.

WARNING! Printer is heavy; lift with care using handles. Ensure ventilation space around printer.

First-Time Setup

Power on printer; follow on-screen prompts or control panel instructions.

1. Install print driver: Insert driver CD or download from Brother website, follow installation wizard.
2. Connect to computer: Use USB cable or configure network settings via control panel.
3. Configure basic settings: Set language, date/time, paper size defaults.
4. Print test page: Verify installation and print quality.

CAUTION! Do not touch the fuser unit; it becomes hot during operation.

Specifications

• Print Technology: Monochrome laser electrophotography.
• Print Speed: Up to 40 ppm (A4).
• First Print Out Time: Less than 10 seconds.
• Recommended Monthly Volume: 3,000 to 75,000 pages.
• Standard Paper Capacity: 500 sheets (250 + 250).
• Maximum Paper Capacity: 2,050 sheets with optional trays.
• Supported OS: Windows, macOS, Linux.
• Interface: USB 2.0, IEEE 1284 parallel, Ethernet.
• Dimensions (W x D x H): Approx. 16.1 x 18.3 x 15.7 inches.
• Weight: Approx. 44.1 lbs.
• Power Source: 120V AC, 60Hz.

Controls and Settings

Access menus via control panel buttons and LCD display.

Control Panel: POWER, GO (for error recovery), MENU, ITEM, VALUE, SET, UP/DOWN arrows, CANCEL/JOB RESET.

LCD Display: Shows status, menus, error messages.

Menu Settings: Paper, Quality, System Setup, Network, Print Reports, Maintenance.

Adjust print density, toner save mode, paper size, timeout settings, network configuration (TCP/IP, WSD).

Connecting Devices

USB: Direct connection to computer. Network: Ethernet cable to router/switch.

1. Turn off printer before connecting cables.
2. Connect USB cable to computer and printer USB port.
3. For network: Connect Ethernet cable to printer and network port.
4. Configure IP address automatically (DHCP) or manually via control panel.
5. Install driver, selecting connection type during setup.

Tip: Use shielded USB cables under 10 feet for reliable connection.

Printing Operations

Supports standard printing, duplex (optional), multiple copies, collation.

1. Send print job from application (File > Print).
2. Select printer, set properties (paper size, orientation, quality).
3. Monitor job via control panel or print queue.
4. Cancel job: Press CANCEL/JOB RESET on control panel.
5. Use special media: Adjust paper guides for envelopes/labels; select media type in driver.
6. Print reports: Configuration, page count, network settings via MENU.

WARNING! Do not open covers during printing. Allow printer to cool before maintenance.

Maintenance & Consumables

Toner Cartridge: TN-850 (yield approx. 12,000 pages at 5% coverage). Drum Unit: DR-850 (replace approx. every 30,000 pages).

Replace toner: Open front cover when printer is idle, remove old cartridge, shake new cartridge, insert until click.

Replace drum unit: Open front cover, remove toner cartridge, pull drum unit out, replace with new unit, reinsert toner.

Reset counters: After replacing consumables, reset via maintenance menu or hold GO button during power on.

Care & Cleaning

Unplug before cleaning. Exterior: Use soft, dry cloth. Interior: Use lint-free cloth to remove paper dust from rollers and paper path.

CAUTION! Do not use alcohol, solvents, or abrasive cleaners. Keep toner away from skin and clothing.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits for commercial use. Energy Star qualified. Copyright © Brother Industries, Ltd. For support, visit support.brother.com or contact Brother Customer Service at 1-877-267-8437.

Troubleshooting

Symptom	Possible Cause	Corrective Action
Printer not powering on	Power cable/outlet	Check power connections; try different outlet; ensure power switch is on.
Paper jams	Paper loading/rollers	Open covers, remove jammed paper carefully; check for obstructions; reload paper properly.
Poor print quality	Toner/drum	Replace toner cartridge; clean corona wire; replace drum unit if necessary.
Not printing from computer	Driver/connection	Verify cable connection; reinstall driver; check default printer setting; restart printer and computer.
Network connection issues	IP configuration/cable	Print network configuration report; verify IP settings; check Ethernet cable and router.
Error messages on display	Various internal issues	Refer to error code in manual; perform suggested reset; contact support if persistent.

Reset: Menu > Maintenance > Reset Settings if available.

Service: 1-877-267-8437; support.brother.com