Brother HL-4040CN Manual

The Brother HL-4040CN is a color laser printer designed for small office and home office use, offering fast printing speeds, network connectivity, and high-quality color output. It features USB and Ethernet interfaces, automatic duplex printing, and support for various paper sizes. Below are key sections for safety, features, installation, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: Color laser engine, control panel with LCD, paper trays, toner cartridges (cyan, magenta, yellow, black), USB port, Ethernet port.

Installation

Unpack and inspect contents. Place on stable, level surface near power outlet.

1. Remove all packaging materials and tapes from printer interior.
2. Install toner cartridges: Open front cover, insert cartridges in correct slots (black, cyan, magenta, yellow).
3. Load paper: Adjust paper guides in input tray, load up to 250 sheets.
4. Connect power cable to printer and wall outlet.
5. Connect USB or Ethernet cable to computer/network.

WARNING! Toner cartridges are sensitive; handle with care to avoid spills. Keep printer away from heat sources.

First-Time Setup

Power on printer; follow on-screen prompts on LCD.

1. Install driver: Insert CD or download from Brother website, run installer.
2. Network setup: For Ethernet, connect cable, use control panel to set IP or use DHCP.
3. Calibrate: Printer will automatically calibrate colors on first use.
4. Test print: Print configuration page to verify installation.

CAUTION! Do not touch fuser unit inside printer; it may be hot during operation.

Specifications

• Printer Type: Color laser.
• Print Speed: 21 ppm (black/color).
• First Print Out Time: Less than 15 seconds.
• Paper Sizes: Letter, Legal, A4, Executive, envelopes, labels.
• Monthly Duty Cycle: Up to 30,000 pages.
• Interfaces: USB, Ethernet.
• Memory: 64 MB (expandable to 576 MB).
• Power Requirements: 120V AC, 60Hz.
• Dimensions: 16.1" W x 18.5" D x 15.9" H.
• Weight: 45.2 lbs.

Controls and Settings

Control Panel: POWER, GO (start), STOP/EXIT, UP/DOWN arrows, OK, MENU, TONER SAVE.

LCD Menu: Network, Paper, Reports, Maintenance, Reset.

Settings via driver: Print quality (draft, normal, best), duplex, paper type, color adjustment. Network: TCP/IP, WSD, Bonjour. Maintenance: Clean drum, calibrate color, firmware update.

Connecting to Network

Ethernet: Use RJ-45 cable to router/switch.

1. Connect Ethernet cable to printer and network.
2. Power on printer; it will obtain IP via DHCP or set manually via control panel.
3. Install network driver on computers to detect printer.
4. Verify connection by printing network configuration page.

Tip: Use Brother Web Connect for remote management via browser.

Printing Documents

Supports Windows, macOS, Linux printing.

1. Ensure printer is on and paper loaded.
2. Select Brother HL-4040CN as printer in application.
3. Adjust settings: Color mode, duplex, quality via print dialog.
4. Click Print; monitor status on LCD.
5. For multiple copies, use collate feature in driver.
6. Cancel job: Press STOP/EXIT on control panel.

WARNING! Do not open covers during printing; allow printer to cool before maintenance.

Maintenance & Supplies

Replace toner when LCD indicates low or drum unit after approx. 25,000 pages.

1. Toner replacement: Open front cover, remove old cartridge, insert new, close cover.
2. Drum unit: Replace when print quality degrades; follow manual instructions.
3. Clean exterior with dry cloth; interior with approved vacuum.
4. Update firmware via Brother website for performance improvements.

CAUTION! Use only Brother genuine supplies; others may damage printer.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits. Energy Star qualified. Copyright © Brother Industries, Ltd. For support, visit support.brother.com or contact 1-877-467-4289.

Troubleshooting

Reset: Menu > Maintenance > Reset to default if needed.

Service: 1-877-467-4289; support.brother.com