Brother HL-4040CDN Manual

The Brother HL-4040CDN is a compact, high-speed color laser printer designed for small office and home office use. It features fast printing speeds, automatic duplex printing, wireless and Ethernet connectivity, and a high-yield toner system. Below are key sections for safety, features, installation, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: Color laser engine, control panel, paper trays, network interfaces, and toner cartridges.

Installation

Unpack and inspect contents. Place on a stable, level surface near a power outlet.

1. Remove all packaging materials and tape from inside and outside the printer.
2. Install toner cartridges: Open front cover, remove packing material, insert cartridges in correct slots (Black, Cyan, Magenta, Yellow).
3. Load paper: Adjust paper guides in the input tray, load plain paper.
4. Connect power cord to printer and plug into a grounded electrical outlet.
5. Turn on the printer using the power switch.

WARNING! Do not touch the green drum surface of the toner cartridges. Keep printer away from heat sources and humidity.

First-Time Setup

Power on the printer; follow on-screen prompts on the LCD or computer.

1. Install driver: Insert the supplied CD or download the latest driver from the Brother website.
2. Connect to computer: Use USB cable for direct connection or configure network settings.
3. Configure network (optional): Use the control panel to set up wireless or Ethernet connection.
4. Align cartridges: The printer will automatically perform initial cartridge alignment after installation.
5. Print a test page to verify installation.

CAUTION! Ensure the printer is on a stable surface and ventilation openings are not blocked.

Specifications

• Printer Type: Color Laser
• Print Speed: Up to 21 pages per minute
• First Print Out Time: Less than 12 seconds
• Recommended Monthly Duty Cycle: Up to 30,000 pages
• Memory: 64 MB standard
• Paper Sizes: Letter, Legal, Executive, A4, A5, B5, envelopes
• Paper Weight: 16 to 43 lb (60 to 163 g/m²)
• Interface: Hi-Speed USB 2.0, 10/100BASE-TX Ethernet, Wireless LAN
• Power Consumption: Approx. 470W (printing), 65W (ready), 1.4W (sleep)
• Operating Environment: Temperature 50°F to 90°F (10°C to 32°C), Humidity 20% to 80% RH

Controls and Settings

Access menus and settings via the control panel LCD and buttons.

Control Panel: Power button, LCD display, OK button, Navigation arrows, Back button, Go button (for cancelling jobs), Toner/Error indicator lights.

Menu Options: Network configuration, Print reports, Device settings, Reset menu, Maintenance. Use the navigation buttons to scroll through options and press OK to select.

Software Settings: Access via Brother driver properties for print quality, paper type, duplex, eco-mode, and toner save settings.

Connecting to Network

Connect via Ethernet cable or configure wireless settings.

1. Ethernet: Connect one end of a network cable to the printer's LAN port and the other to your router/switch.
2. Wireless: Use the control panel to select your Wi-Fi network and enter the password.
3. Verify connection: Print a network configuration report from the printer menu.
4. Install network driver on your computer, selecting the printer via its IP address or hostname.

Tip: For best wireless performance, place the printer within range of your Wi-Fi router.

Printing and Media Handling

Supports various paper types and sizes.

1. Select paper source: Use the control panel or driver to choose tray or multipurpose feeder.
2. Adjust print settings: Select media type, quality, color mode, duplex in the print dialog.
3. Print from applications: Choose Brother HL-4040CDN as the printer.
4. Special media: For envelopes or labels, use the multipurpose tray and adjust guides.
5. Cancel print jobs: Press the Go button on the printer control panel for 2 seconds.

WARNING! Do not use damaged, curled, or wet paper. Do not overload paper trays.

Maintenance & Supplies

Replace toner cartridges when low or empty. Clean printer exterior regularly.

Toner Replacement: Open front cover, remove old cartridge, unpack new cartridge, insert firmly until it clicks. Close the cover. The printer will calibrate.

Cleaning: Unplug printer. Wipe exterior with a soft, dry cloth. Clean paper feed rollers if paper jams occur frequently.

Part Numbers: TN-431 (Black), TN-432 (Cyan), TN-433 (Magenta), TN-434 (Yellow). High-yield options: TN-435 (Black), TN-436 (Cyan), TN-437 (Magenta), TN-438 (Yellow).

CAUTION! Do not touch the electrical contacts or imaging drum. Dispose of used cartridges according to local regulations.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits for residential use. Energy Star qualified. Copyright © Brother Industries, Ltd. For support, visit support.brother.com or contact Brother Customer Service at 1-877-276-8437.

Troubleshooting

Reset: Menu > Device Settings > Reset > Reset All Settings (if needed).

Service: 1-877-276-8437; support.brother.com