Brother HL-4000CN Windows manual

The Brother HL-4000CN is a color laser printer designed for Windows operating systems, offering high-quality color printing, network connectivity, and reliable performance. This manual covers installation, driver setup, configuration, operation, maintenance, and troubleshooting for Windows users. Below are key sections for getting started, features, installation steps, configuration, printing tasks, maintenance, and problem resolution.

1. Features at a Glance 2. System Requirements 3. Installation & Setup 4. Printer Specifications 5. Controls and Software 6. Network Configuration 7. Printing Tasks 8. Maintenance & Supplies 9. Regulatory Information 10. Troubleshooting

Features at a Glance

Key components: Color laser engine, control panel, paper trays, network interface, USB port, toner cartridges (CMYK).

Feature	Description
Print Technology	Color laser electrophotography
Print Resolution	Up to 2400 x 600 dpi
Print Speed	Up to 20 ppm (black & color)
Paper Capacity	250-sheet standard tray, optional additional trays
Connectivity	USB 2.0, Ethernet 10/100Base-TX
Supported OS	Windows XP, Vista, 7, 8, 10, 11
Memory	64 MB standard, expandable
Duplex Printing	Manual (driver-supported)
Toner Cartridges	Separate Cyan, Magenta, Yellow, Black
Control Panel	LCD display, navigation buttons, status LEDs

System Requirements

Ensure your Windows computer meets these requirements before installation.

Operating System: Windows XP or later (32-bit or 64-bit).
Processor: 1 GHz or faster.
RAM: 512 MB minimum (1 GB recommended).
Hard Disk Space: 500 MB for driver and software.
Interface: USB port or Ethernet network connection.
CD-ROM Drive: For installation disc (or download driver).
Internet Access: Recommended for driver updates and registration.

NOTE: Administrator privileges are required for driver installation.

Installation & Setup

Follow these steps to install the printer on your Windows system.

Unpack: Remove printer from box, remove all packaging materials and tapes.
Install Toner: Open front cover, install each color toner cartridge, close cover.
Load Paper: Pull out paper tray, load plain paper, adjust guides.
Connect Power: Plug power cord into printer and wall outlet, turn on printer.
Connect to Computer:
- USB: Connect USB cable to computer and printer.
- Network: Connect Ethernet cable to router/switch and printer.
Install Driver: Insert Brother CD or download driver from website, run setup.exe, follow on-screen instructions.
Test Print: After installation, print a test page from Windows Printer properties.

WARNING! Do not touch the green drum surface inside toner cartridges. Keep printer on a stable, flat surface.

Printer Specifications

Model: Brother HL-4000CN.
Print Method: Laser electrophotography.
Print Speed: Up to 20 pages per minute (black and color).
First Print Out Time: Less than 15 seconds.
Recommended Monthly Duty Cycle: Up to 30,000 pages.
Paper Sizes: Letter, Legal, A4, Executive, envelopes, labels, transparencies.
Paper Weight: 16 to 43 lb (60 to 163 g/m²).
Warm-up Time: Approx. 30 seconds from power on.
Noise Level: Less than 53 dB(A) during operation.
Dimensions (W x D x H): Approx. 16.5" x 18.1" x 15.7".
Weight: Approx. 55.1 lbs.
Power Consumption: Approx. 500W printing, 65W ready, 10W sleep.
Power Source: 120V AC, 60Hz.

Controls and Software

Control Panel: LCD display, buttons (OK, Go, Stop/Exit, arrows), status LEDs (Ready, Data, Error).

Brother Software Suite (Windows):

Printer Driver: For print settings (quality, paper, color management).
Status Monitor: Shows toner levels, errors, maintenance alerts.
ControlCenter: For scanning (if scanner equipped) and device settings.
Network Configuration: Tool to set IP address, network parameters.
Firmware Update Tool: Updates printer firmware via network/USB.

Access printer properties in Windows: Start > Devices and Printers > right-click Brother HL-4000CN > Printing Preferences.

Network Configuration

To set up the printer on a network (Ethernet):

Connect Ethernet cable from router/switch to printer's Ethernet port.
Turn on printer. It will obtain an IP address automatically via DHCP by default.
Print a network configuration page: Press Menu on control panel, navigate to Network > Print Configuration.
Note the IP address (e.g., 192.168.1.100).
On Windows PC, install driver using "Network" connection option, enter the IP address when prompted.
Alternatively, use Brother's Network Installation Wizard on the CD.

Static IP: To assign a fixed IP, use the control panel menu: Network > TCP/IP > Manual > enter IP, subnet, gateway.

Tip: Ensure printer and computer are on the same network subnet.

Printing Tasks

Common printing operations from Windows applications.

Standard Print: File > Print, select Brother HL-4000CN, adjust copies, pages, click Print.
Print Preferences: Access advanced settings: Paper type, quality (Draft/Normal/High), color mode (Color/Grayscale), duplex, watermark.
Color Management: Use driver's Color Adjustment tab for brightness, saturation, contrast.
Envelopes/Labels: Load in manual feed slot, select envelope or label media in driver.
Cancel Print Job: Double-click printer icon in system tray, right-click job > Cancel.
Print Test Page: Windows Devices and Printers > right-click printer > Printer Properties > Print Test Page.

WARNING! Do not open covers or remove paper during printing to avoid jams.

Maintenance & Supplies

Regular maintenance ensures optimal performance.

Toner Replacement: When toner low LED lights or Status Monitor alerts, replace cartridge. Open front cover, remove old cartridge, unpack new one, shake gently, insert, close cover.
Drum Unit: Replace when print quality degrades or message appears (separate from toner).
Paper Jam Clearing: Turn off printer, open rear cover or duplex unit, gently pull jammed paper out in direction of paper path.
Cleaning Exterior: Unplug printer, use soft dry cloth. Do not use alcohol or solvents.
Cleaning Inside: Use approved cleaning cloth to wipe rollers if paper dust accumulates.
Waste Toner Box: Replace when full (indicator on printer or software).

CAUTION! Use only genuine Brother toner and supplies. Do not expose toner cartridges to light for extended periods.

Regulatory Information

FCC Part 15: Class B digital device; complies with limits for residential installation. CE marked for European compliance. Energy Star qualified. Copyright © Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. For support, visit support.brother.com or contact Brother Customer Service at 1-877-276-8437.

Troubleshooting

Symptom	Possible Cause	Corrective Action
Printer not responding	Connection, power, driver	Check USB/network cable; ensure power on; reinstall driver.
Poor print quality	Toner low, drum, media	Replace toner/drum; use recommended paper; clean inside.
Paper jams	Paper loaded incorrectly, worn rollers	Clear jam following guide; ensure paper guides set correctly.
Color misalignment	Calibration needed	Run automatic calibration from printer menu or driver utility.
Network printing fails	IP address, firewall	Verify IP address; temporarily disable firewall; re-run network setup.
"Toner Low" message	Toner nearly empty	Replace indicated color toner cartridge.
Driver installation fails	OS compatibility, admin rights	Download latest driver from website; run as administrator.

Reset: To restore factory defaults: Menu > General Setup > Reset > All Settings.

Service: For hardware issues, contact Brother Support: 1-877-276-8437 or www.brother.com.