Brother HL-4000CN Manual

The Brother HL-4000CN is a color laser printer designed for small office and home office use, offering fast printing speeds, high-quality color output, network connectivity, and reliable performance. Below are key sections covering safety, features, installation, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: Color laser engine, control panel with LCD, paper trays, toner cartridges (CMYK), network interface, USB port.

Installation

Unpack and inspect contents. Place on stable, level surface near power outlet.

1. Remove packaging materials and tape from printer interior.
2. Install toner cartridges: Open front cover, remove protective tape from cartridges, insert each color into corresponding slot.
3. Load paper: Adjust paper guides in input tray, load plain paper (up to 250 sheets).
4. Connect power cord to printer and wall outlet.
5. Connect USB cable to computer (for direct connection) or Ethernet cable to network router.

WARNING! Toner cartridges are sensitive to light; keep covered until installation. Avoid touching the drum surface.

First-Time Setup

Power on printer; follow on-screen prompts on control panel.

1. Initial startup: Printer will perform self-test and calibration (may take several minutes).
2. Install driver: Insert included CD or download latest driver from Brother website, follow installation wizard.
3. Configure network (if applicable): Use control panel menu to set IP address or enable DHCP.
4. Print test page: From driver properties or control panel, select "Print Test Page" to verify operation.
5. Adjust default settings: Set paper size, print quality, power save mode via control panel or driver.

CAUTION! Do not turn off printer during initial calibration. Ensure firmware is up to date for optimal performance.

Specifications

• Printer Type: Color laser
• Print Speed: Black: up to 20 ppm, Color: up to 5 ppm
• First Print Out Time: Less than 30 seconds (ready mode)
• Recommended Monthly Duty Cycle: Up to 25,000 pages
• Paper Sizes: Letter, Legal, A4, Executive, envelopes, labels, transparencies
• Paper Weight: 16-43 lb (60-163 g/m²)
• Interface: USB 2.0, Ethernet 10/100Base-TX
• Memory: 32 MB standard, expandable to 160 MB
• Dimensions (W x D x H): 16.1" x 18.5" x 15.7" (410 x 470 x 400 mm)
• Weight: Approx. 50.7 lb (23 kg)
• Power Requirements: 120V AC, 60Hz, 6.5A
• Operating Environment: Temperature: 50-90.5°F (10-32.5°C), Humidity: 20-80% RH

Controls and Settings

Control Panel: LCD display, MENU, ITEM, VALUE, SELECT, GO, STOP/EXIT buttons, status LEDs (Ready, Data, Error).

Menu Navigation: Use MENU to access settings: Paper, Quality, Network, Maintenance, Reports.

Paper Settings: Size, type, tray selection. Quality Settings: Resolution (600 dpi, 1200 dpi), toner density, color adjustment. Network Settings: TCP/IP, NetWare, AppleTalk, SMB. Maintenance: Clean drum, reset counts, firmware update. Reports: Print configuration, network status, page count.

Driver Settings: Access via Print Preferences: Color management, duplex, watermark, overlay, eco-mode.

Connecting to Network

For Ethernet connection: Connect cable from printer to router/switch.

1. Power on printer and wait for ready state.
2. Press MENU, navigate to Network, select TCP/IP.
3. Choose configuration method: Auto (DHCP) or Manual (enter IP address, subnet mask, gateway).
4. Save settings and print network configuration report to verify connection.
5. Install network driver on computers: During driver installation, select "Network Connection" and follow prompts to detect printer.

Tip: Use Brother's BRAdmin Professional software for easier network configuration and management.

Printing Operations

Supports various print jobs from applications.

1. Basic print: Select File > Print in application, choose Brother HL-4000CN as printer, adjust settings as needed, click Print.
2. Special media: Load envelopes, labels, or transparencies in manual feed slot, select correct media type in driver.
3. Duplex printing: Enable in driver (Manual 2-sided), follow on-screen instructions to flip paper.
4. Multiple copies: Set number of copies in print dialog.
5. Collate and staple: Select collate option; stapling requires external stapler.
6. Cancel print job: Press STOP/EXIT button on printer or cancel from computer print queue.
7. Pause/resume printing: Use control panel or printer status window on computer.

WARNING! Do not use damaged or wrinkled paper. Use only recommended media types to avoid jams.

Maintenance & Consumables

Regular maintenance ensures optimal performance and longevity.

Toner Replacement: When toner low message appears or print quality fades:

1. Open front cover.
2. Remove old cartridge by pulling straight out.
3. Unpack new cartridge, gently shake side-to-side 5-6 times.
4. Insert into correct slot until it clicks.
5. Close front cover; printer will automatically calibrate.

Cleaning: Unplug printer before cleaning. Use dry, lint-free cloth to clean exterior. Use approved cleaning cloth for interior components if needed.

Drum Unit Life: Approx. 25,000 pages. Replace when print quality degrades or message appears.

CAUTION! Do not expose toner cartridges to light for extended periods. Recycle used cartridges per local regulations.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits for residential use. Energy Star qualified. Copyright © Brother Industries, Ltd. For support, visit www.brother.com or contact Brother Customer Service at 1-877-267-8437.

Troubleshooting

Reset: Menu > Maintenance > Reset > Partial reset (settings) or Full reset (factory default).

Service: 1-877-267-8437; www.brother.com