Brother DCP-9040CN Manual

The Brother DCP-9040CN is a color laser all-in-one printer featuring printing, copying, and scanning capabilities. It offers high-speed color printing, network connectivity, automatic duplex printing, and a flatbed scanner. Below are key sections for safety, features, installation, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: Color laser engine, flatbed scanner, control panel, paper trays, network interface, USB port.

Installation

Unpack and inspect contents. Place on stable, level surface near power outlet.

1. Remove all packaging materials and tapes from printer interior.
2. Install toner cartridges: Open front cover, insert cartridges in correct slots (C, M, Y, K).
3. Load paper: Adjust paper guides in input tray, load letter-size paper.
4. Connect power cable to printer and wall outlet.
5. Connect USB cable to computer (for direct connection) or Ethernet cable to network.

WARNING! Toner cartridges are sensitive; handle with care to avoid spills. Ensure printer is on stable surface to prevent tipping.

First-Time Setup

Power on printer; follow on-screen prompts on control panel.

1. Initial startup: Printer will perform self-test and calibration (may take several minutes).
2. Install software: Insert driver CD or download latest drivers from Brother website.
3. Configure network: Use control panel menu to set IP address or use automatic DHCP.
4. Test print: Print configuration page to verify installation.
5. Register product: Optional online registration for support updates.

CAUTION! Do not interrupt power during initial setup to avoid calibration errors.

Specifications

• Printer Type: Color laser all-in-one (print, copy, scan)
• Print Speed: 20 ppm (black), 16 ppm (color)
• First Print Out Time: Less than 15 seconds
• Monthly Duty Cycle: Up to 30,000 pages
• Scanner Resolution: Up to 1200 x 2400 dpi
• Copy Speed: 20 cpm (black), 16 cpm (color)
• Copy Features: Reduce/enlarge, ID copy, N-up copying
• Paper Sizes: Letter, legal, executive, A4, envelopes
• Memory: 64MB standard
• Power Consumption: 470W printing, 65W ready, 2W sleep
• Operating Environment: 50-90°F, 20-80% humidity

Controls and Settings

Control Panel: LCD display, Menu button, Navigation arrows, OK, Stop/Exit, Copy, Scan, Numeric keypad.

Menu Structure: Printer Setup, Network, Reports, Maintenance, Default Settings.

Printer Setup: Paper size, density, toner save mode, power save timer. Network: TCP/IP, WSD, Bonjour, network reset. Reports: Print configuration, network configuration, page count. Maintenance: Drum cleaning, calibration, factory reset. Default Settings: Reset all settings to factory defaults.

Connecting to Network

Wired: Ethernet cable to router. Wireless: Optional wireless adapter (sold separately).

1. Connect Ethernet cable from printer to router/switch.
2. Power on printer; wait for network initialization.
3. Print network configuration report to verify IP address.
4. Install printer driver on computers, select network connection during setup.
5. For multiple users, install printer as network printer on each computer.

Tip: Use static IP address for consistent network printing in office environments.

Printing and Copying

Supports various paper types and sizes.

1. Printing from computer: Select Brother DCP-9040CN as printer, adjust settings in print dialog.
2. Direct copying: Place original on scanner glass or in ADF (optional), press Copy button.
3. Copy settings: Use numeric keypad for copies, Menu for density, paper size, zoom.
4. Duplex copying: Enable in copy menu for automatic two-sided copies.
5. ID copy: Copy both sides of ID card onto single page.
6. N-up copy: Copy multiple pages onto single sheet.
7. Toner save mode: Reduce toner consumption for draft documents.

WARNING! Do not use damaged or wrinkled paper to prevent jams. Keep scanner glass clean for best copy quality.

Scanning Features

Flatbed scanner with Brother software utilities.

1. Scan to computer: Use ControlCenter software for one-touch scanning.
2. Scan to email: Configure email settings in scanner driver.
3. Scan to network folder: Save scans directly to shared network location.
4. Scan settings: Adjust resolution (75-1200 dpi), color mode, file format (PDF, JPEG, TIFF).
5. OCR scanning: Use included OCR software to convert scans to editable text.

Maintenance & Supplies

Regular maintenance ensures optimal performance.

1. Toner replacement: Replace when toner low message appears or print quality fades.
2. Drum unit: Replace approximately every 24,000 pages (indicator on control panel).
3. Paper handling: Clean paper path periodically to prevent jams.
4. Scanner maintenance: Clean glass with soft, lint-free cloth and glass cleaner.
5. Firmware updates: Check Brother website for latest firmware.

CAUTION! Use only genuine Brother supplies. Toner cartridges contain fine powder; avoid inhalation.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits. Energy Star qualified. RoHS compliant. Copyright © Brother Industries, Ltd. For support, visit support.brother.com or contact Brother Customer Service at 1-877-276-8437. Warranty: 1-year limited warranty for printer and 90 days for consumables.

Troubleshooting

Reset: Menu > Maintenance > Factory Reset (will erase all settings).

Service: 1-877-276-8437; support.brother.com