Brother DCP-785DW Manual

The Brother DCP-785DW is a multifunction color inkjet printer featuring print, copy, and scan capabilities with wireless connectivity, automatic duplex printing, a flatbed scanner, and a 30-page automatic document feeder. It supports various paper sizes, offers high-resolution output, and includes features like mobile printing and energy-saving modes. Below are key sections for safety, features, installation, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: Color inkjet printhead, Flatbed scanner, Automatic Document Feeder (ADF), Control panel with LCD, Paper trays, USB and Ethernet ports, Wireless antenna.

Feature	Description
Print Technology	Inkjet (4-color individual cartridges)
Functions	Print, Copy, Scan
Connectivity	USB 2.0, Ethernet, Wi-Fi (802.11b/g/n), Wi-Fi Direct
Duplex Printing	Automatic two-sided printing
Scanner Type	Flatbed + ADF (30 sheets)
Paper Handling	Main tray (up to 150 sheets), multi-purpose tray
Control Panel	LCD display, navigation buttons, Start/Stop
Mobile Printing	Brother iPrint&Scan, AirPrint, Google Cloud Print
Power Save Mode	Auto power off after inactivity
Ink Cartridges	LC-221 (Cyan, Magenta, Yellow, Black)

Installation

Unpack and inspect contents. Place on stable, level surface near power outlet.

1. Remove all packaging tape and protective materials from inside and outside the printer.
2. Install ink cartridges: Open cover, insert cartridges into respective slots until they click.
3. Load paper: Adjust paper guides in main tray, load plain paper.
4. Connect power cord to printer and wall outlet.
5. Turn on printer using power switch.

WARNING! Do not touch printhead or ink contacts. Keep printer horizontal during setup.

First-Time Setup

Power on printer; follow initial setup wizard on LCD.

1. Align printhead: Printer will automatically start alignment process after ink installation.
2. Install software: Insert CD or download drivers from Brother website, follow on-screen instructions.
3. Connect to network: Use control panel to select Wi-Fi network and enter password, or connect via USB/Ethernet.
4. Test print: Print a test page via software or control panel to verify operation.

CAUTION! Do not unplug or turn off during initial setup or firmware updates.

Specifications

• Print Speed: Up to 12 ppm (black), 10 ppm (color).
• Print Resolution: Up to 1200 x 6000 dpi.
• Copy Resolution: Up to 1200 x 1200 dpi.
• Scan Resolution: Up to 1200 x 2400 dpi (optical).
• Paper Sizes: Letter, Legal, A4, A5, B5, envelopes, photo sizes.
• Interface: Hi-Speed USB 2.0, 10/100 Base-TX Ethernet, Wireless LAN.
• Operating Systems: Windows, macOS, Linux.
• Power Consumption: Approx. 30W (printing), 1.5W (standby).
• Dimensions (W x D x H): Approx. 17.7" x 14.6" x 10.2".
• Weight: Approx. 20.3 lbs.

Controls and Settings

Access menus via control panel buttons and LCD. Front Panel: Power, Stop/Exit, LCD, Navigation arrows, OK, Copy, Scan, Wireless.

LCD Menu Navigation: Use arrows to select, OK to confirm. Settings: Network setup, Print reports, Maintenance, Defaults.

Print Settings: Quality (Draft, Normal, Best), Paper type, Color mode, Duplex. Copy Settings: Number of copies, Darkness, Reduce/Enlarge, Collate. Scan Settings: Resolution, File format, Destination (PC, email, cloud). Network: View connection status, change Wi-Fi settings, enable Wi-Fi Direct.

Connecting Devices

USB: Direct connection to computer. Network: Ethernet to router or Wi-Fi setup. Wireless Direct: Connect devices without router.

1. Turn on printer and ensure it is in ready state.
2. For Wi-Fi: Press Wireless button, select network from list on LCD, enter password.
3. For Ethernet: Connect cable from printer to router.
4. Install printer software on computer to detect network printer.

Tip: Use WPS button on router for easier Wi-Fi setup if supported.

Printing & Copying

Supports documents, photos, envelopes.

1. Print from computer: Select Brother DCP-785DW as printer, adjust settings in print dialog.
2. Copy: Place original on scanner glass or in ADF, use control panel to set copies and options, press Start.
3. Duplex printing: Enable in printer driver or control panel for automatic two-sided prints.
4. Photo printing: Use photo paper in multi-purpose tray, select appropriate paper type in settings.
5. Cancel job: Press Stop/Exit button on control panel.
6. Check ink levels: Print report via control panel or view in software.

WARNING! Do not open covers or remove paper during printing. Use recommended paper types.

Scanning Features

Scan to PC, email, cloud services, or USB drive (if supported).

1. Place document face down on glass or face up in ADF.
2. Press Scan button on control panel or use computer software.
3. Select scan settings: Resolution, color mode, file format (PDF, JPEG).
4. Choose destination: Scan to PC via network, or to email/cloud if configured.
5. Press Start to begin scanning.

Note: For ADF scanning, adjust paper guides and do not exceed sheet limit.

Care & Maintenance

Unplug before cleaning exterior. Use soft, dry cloth; do not use alcohol or solvents.

1. Clean scanner glass: Use lint-free cloth and glass cleaner if needed.
2. Clean printhead: Run cleaning utility from maintenance menu or software if print quality declines.
3. Replace ink cartridges: When low or empty, open cover, press old cartridge to release, insert new one.
4. Clear paper jams: Open rear cover and duplex unit, gently remove jammed paper.

CAUTION! Do not touch ink nozzles or electrical contacts on cartridges.

Regulatory Information

FCC Part 15: Class B digital device; complies with limits for residential use. Energy Star certified. Copyright © Brother Industries, Ltd. For support, visit support.brother.com or contact Brother Customer Service at 1-877-276-8437.

Troubleshooting

Symptom	Possible Cause	Corrective Action
Printer not printing	Connection/ink	Check cable/Wi-Fi connection; ensure ink cartridges installed; restart printer.
Poor print quality	Clogged nozzles/settings	Run printhead cleaning utility; align printhead; check ink levels.
Paper jams	Paper loaded incorrectly	Turn off printer, clear all jammed paper from trays and interior.
Scanner not working	Driver/connection	Reinstall scanner driver; ensure printer is connected to same network as PC.
Wireless connection lost	Router signal/settings	Move printer closer to router; re-enter Wi-Fi password; restart router and printer.

Reset: Menu > Initial Setup > Reset Settings to restore defaults if needed.

Service: 1-877-276-8437; support.brother.com